Set up your workspace

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Register

Go to app.squadbear.com/register. Registration runs in three steps: Your details (name and work email, or continue with Google or Microsoft), Secure your account (a passkey or a password), then Create your workspace (a name and a country; the URL slug is derived from the name and editable behind Customize workspace URL). The country seeds the workspace's public-holiday calendar and resolves holidays for anyone with no country override on their profile. Changing it later at Workspace settings → Workspace → General seeds a calendar for the new country when one is prepared.

See what registration created

Registering seeds three leave policies, two approval workflows, a General work project for time tracking, the joiner and leaver processes, and a holiday calendar - filled from a prepared set for 25 countries, Poland among them, and empty elsewhere.

Creating the workspace opens a Workspace setup receipt - region and calendar, standard workweek, default project, starter leave categories - with Invite people and Enter workspace. Home keeps a short version of it for admins until someone dismisses it; Workspace settings → Workspace → General carries Getting started on Home with a Show on Home button to restore it.

Review the leave setup

Workspace settings → Leave policies lists what got seeded: Vacation (26 days a year, rising to 30 after five years' tenure, half-day booking increment, manager approval - admin as well above five days), Sick leave (no cap, auto-approved), and Unpaid leave (up to 30 days a request, manager approval). Only Unpaid leave enrolls new hires automatically; open Vacation or Sick leave and use Manage people to enroll, or the category stays unavailable to everyone.

Workspace settings → Holiday calendars shows the calendar. A country with no prepared set gets an empty one, and requests exclude no public holidays until you add dates.

Invite your team

People → People → Add employee sends an invite; Workspace settings → Workspace → General → Verified email domains claims your company domain against a squadbear-verify= TXT record, so Google Workspace sign-ins join without one. Invite your team to SquadBear covers both paths, the invitation link's lifetime and the join queue.

Worked example

Northlake is a 15-person product studio in Warsaw. Marta, the founder, registers a workspace with Poland as the country, so 28 Polish public holidays covering 2026 and 2027 load into the calendar. Everyone at Northlake has an @northlake.io Google account, so Marta claims that domain and switches auto-join on instead of sending 15 invites. Once the team is in, she opens Vacation and enrolls them - Unpaid leave is the only category they carry on the way in.