Leave reports - absence, liability and Bradford
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The three leave analytics - an absence summary, the accrued-liability snapshot and the Bradford factor - with CSV export for absence and liability
Reports → Leave carries three reports, picked with the Absence · Liability · Bradford selector in the filter bar. The page requires the manager or admin role; an employee reads their own balance and history on My leave.
Absence summary
Pick a date range (the presets cover this month, last month, the last three months and
year-to-date; the page opens on the last full calendar month) and the absence report lists
everyone in scope with their approved days per leave type and a total - a manager sees
themselves, their reports and the teams they manage, an admin the whole workspace. A team
filter narrows it further. Days are counted per calendar date, so an absence that crosses a
month boundary contributes only the days inside the window, and each person's minutes
divide by their own daily norm. Export CSV is the page's header action and appears once
the report has rows; it downloads absence-summary.csv with employee, title, totalDays
and one column per leave type present in the window.
Leave liability
The liability report snapshots each person's remaining balance per leave type for a chosen
year - the year picker offers the last five. The headline Outstanding paid leave sums
only paid balances above zero. A type that accrues nothing has no balance row and so no
line, which covers Sick leave and Unpaid leave in the seeded workspace. Where an accrual
ceiling has banked minutes, a second figure Banked by a ceiling shows what the ceiling
refused to grant. It is reported separately and never added into the headline. Export
CSV downloads liability.csv with employee, leaveType, paid, availableDays.
Bradford factor
The Bradford factor weights frequent, short absences more heavily than a single long one - the score is spells × spells × total days. The report lists each person's spell count, total days and score for the chosen range, highest first. It counts approved requests of leave types that need no approval - sick leave in the default setup.
Worked example
Marta pulls the absence summary for Northlake's last full calendar month. Tomasz took three
days of Vacation and one of Sick leave, so his row reads 4 days total with the split under
By leave type; the strip above counts him under People absent and everyone at
Northlake under In scope. Her export lands as absence-summary.csv with a Vacation
and a Sick leave column.
For agents
The same rows come back over MCP as absence_summary, liability_report and
bradford_factor. All three need the manager or admin role and the metrics:read scope.