---
title: Log your first week of time
description: Set up a project, add work items to your timesheet, and log your first hours
order: 1
---

This covers both sides of time tracking: an admin setting up a project, and an employee
logging hours against it.

## Admin side

1. **Workspace settings → Projects → Add project** (admin only). Name it, and optionally set
   a default time category (see [Classifying engineering time as capex or opex](/docs/time/rnd-capex-opex/)).
2. Open the project and add work items on its **Work items** tab. Every project also carries
   a **General time** bucket, created with the project itself.
3. Its **Members** tab helps prioritize project suggestions. Assignment is a filter
   only - it never blocks anyone from logging time against a project they aren't assigned to.

## Employee side

1. **Time tracking → My week → Add work item.** Choose a recent item or search by name,
   issue key, or project. **Source** narrows the tracker and **Filters** reveals project
   selection. Only items with time already logged appear automatically on the grid.
2. Choose a work item, then type a duration directly into today's cell: `2`, `1.5`, `15m`,
   `1h 30m`, or `01:30`. Enter or Tab saves it. Adding a row alone saves nothing.
   Clearing a saved cell or entering `0` deletes its time and note, with **Undo** available.
3. **Time tracking → My month** gives a calendar view; click today or a past day to open
   **My day**. Future dates cannot receive time. The **Week / Month / Day** switch keeps
   the selected date, and previous/next navigation can be bookmarked.
4. Expected hours per day come from the person's work schedule minus approved leave, so a
   four-day-week employee sees 0 expected on their day off. With no stored schedule the
   grid falls back to 40 hours across five days.

An admin can limit how far back entries can be edited at **Workspace settings → Time
tracking → Editing window**; [Timesheet mechanics](/docs/time/timesheets/) covers how the
cutoff behaves for each role.

Managers get **Time tracking → Team timesheets**, a week grid over everyone they manage,
filtered to Attention, Missing, Partial, Complete / away or All, with a per-row **Remind**
that sends one in-app nudge. **Reports → Time** groups by project, person, work item or
category, filters by team, project or category, and exports CSV - see
[Classifying engineering time as capex or opex](/docs/time/rnd-capex-opex/).

## Worked example

Marta creates two projects for Northlake: "Platform v2" and "Maintenance & support." She
adds a "Bug triage" work item to Platform v2 and assigns the Platform engineers to both.
On Monday, Tomasz opens **My week**, adds Platform v2's **General time** and **Bug triage**,
and enters 6h and 2h in Monday's cells.

> [!AGENT]
> Log 6 hours on Platform v2 and 2 hours on Bug triage for today.

## Related

- [Classifying engineering time as capex or opex](/docs/time/rnd-capex-opex/)
- [Connect Claude to SquadBear](/docs/getting-started/connect-an-agent/)
- [Turn modules on or off](/docs/admin/modules/)